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Section 1 – 2021 Exhibition and Screening Royalty Schedule


A.1.0 • Guiding Principles

This section of the CARFAC-RAAV Minimum Recommended Fee Schedule establishes guidelines for royalties paid to visual and media artists for the use of their work in public exhibitions, festivals, and screenings where the work is not offered for sale or hire.

A.1.0.1 What the Royalty covers

An Exhibition Royalty or Screening Royalty is compensation for the public presentation of an artist’s work. All royalties listed here are considered minimum recommendations. An artist may request a higher royalty, or they may accept a higher royalty if it is offered. All royalties are payable in Canadian dollars, and they are exclusive of applicable taxes.

Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

Additional reproduction royalties or professional services fees may apply. For other related royalties and fees payable to visual and media artists, see the relevant category of the Exhibition and Screenings Royalty Schedule, Reproduction Royalty schedule and Artist Professional Services Fees schedule.

Royalties do not include:

  • general equipment (ie: lights, projectors, video, audio, etc) that should be provided by the presenting organization. Special equipment integral to the work is the responsibility of the artist, however if an artist is supplying their own equipment, equipment rental fees should be added. Rental fees for artists’ equipment should match those of the nearest production centre offering similar equipment.
  • publication costs, insurance, shipping, or any other costs associated with the production of an exhibition or other activity.
  • costs related to the production of artwork(s), which should remain negotiable.
  • artists’ travel and accommodation expenses, or per diems payable to the artist so they may attend a site visit, install work, give an artist talk or workshop, attend a reception, etc.
  • presentation, consultation, jury, writing, installation, or preparation fees. Refer to Section 4 Artist Professional Services Fees.

If an artist receives a prestigious award or cash prize, all exhibition and reproduction royalties and professional services fees are to be considered separate from the award amount.

A.1.0.2 What a copyright license covers

A license entitles a user to exhibit or reproduce or use a work in a specified manner. Ownership of a work does not imply a transfer of copyright. Copyright remains the property of the artist unless there is an agreement that states otherwise. We recommend that artists license their rights, rather than assign them.

Moral rights protect a work from associations with unapproved causes or products, and from unapproved alteration or distortion (including overprinting and cropping). They also require that an artist be credited with their creation, unless the artist does not wish to be associated with it.

A.1.0.3 Size of a presenting organization

The Minimum Exhibition Royalty schedule reflects the fact that there are museums, galleries, and other presenting organizations of different sizes and means in Canada.

Operating budgets

A presenting organization’s budget category is determined by their operating budget, which may include factors such as Earned Revenues, Net Investment Income, Private Sector Revenue, and Public Sector Revenues (federal, provincial, and municipal). An organization’s operating budget is defined as the organization’s total revenues, averaged over the last three years. For organizations that report to CADAC, the exact amount can be found on line 4700 of the organization’s financial form.

If the presenter is part of a larger institution such as a city administration, university, or multi-purpose centre, only the revenues of the visual or media arts presentation space are considered to determine the royalty category. Capital funds are also excluded from consideration.

A) Domestic Exhibitions

This category is reserved for exhibitions that take place in Canada at organizations that are funded through federal, provincial and/or municipal governments. They include, but are not limited to, public art galleries, artist-run centres, collectives, and festivals.

The Domestic Exhibition category includes three sections:

  • Category III – For presenters with operating budgets over $1 Million
  • Category II – For presenters with operating budgets of $500,001 to $1,000,000
  • Category I – For presenters with operating budgets of less than $500,000

*Specific agreements negotiated under the Status of the Artist Act

National Gallery of Canada: Mandatory minimum exhibition and reproduction royalties and professional services fees have been negotiated between CARFAC-RAAV and the NGC since 2015.

Musées nationaux du Québec: Minimum exhibition and reproduction royalties were negotiated between RAAV and the National Museum of Fine Arts of Quebec, the Montreal Museum of Fine Arts, the Montreal Museum of Contemporary Art and the Quebec Museum of Civilization in 2016, and it has also been endorsed by CARFAC.

B) International Exhibitions

This category is reserved for international exhibitions that are funded by multiple major funding bodies and/or sponsors, which may include museums and/or other presenting partners.

The International Exhibition category includes two sections:

  • International II – For major exhibitions, such as international biennials or other exhibitions where the artist is selected to represent Canada, and which are funded by several funding bodies and/or sponsors.
  • International I – For exhibitions held in cultural centres, embassies, or other locations under the auspices of a federal agency.

*Specific agreements negotiated under the Status of the Artist Act

Venice Biennale: Mandatory minimum exhibition and reproduction royalties and professional services fees have been negotiated between CARFAC-RAAV and the NGC, including the Venice Biennale since 2015.

A.1.0.4 Scope of an exhibition

The basis of the Exhibition Royalty schedule is the solo exhibition. Many types of exhibitions vary from this norm. Retrospectives, group shows, small projects, or installations, for example, have different parameters and costs. A percentage calculation has been adopted for these different types of exhibitions.

For media artworks presented in exhibition contexts (ie: ongoing presentation of looped audiovisual pieces or continuous digital/electronic works), works of art conceived for the Internet, and online exhibitions featuring digital reproductions of works, refer to the relevant sections that follow.

  • A solo exhibition, for the purposes of the Exhibition Royalty schedule, is defined as an exhibition that features a body of work, major stand-alone performance, or major single work (ie: multi-media installation, single or multi-channel projection, looping audio/media work, etc) by a single artist that spans less than 10 years of their production.
  • For retrospectives, or solo exhibitions that feature more than 10 years of an artist’s production, the royalty is the listed solo rate plus 15%.
  • For projects, small exhibitions, or installations not presented as solo exhibitions – exhibitions with a very narrow focus on a small body of work and occupying one room or a single space – the royalty is the listed solo rate minus 15% for all categories.
  • For very small sites, like windows or foyers, the royalty for such exhibitions is 20% of the appropriate solo rate.
  • The single work category applies to exhibitions of a single artwork. It also serves as a benchmark for calculating performance presentations. The royalty for such exhibitions is 20% of the appropriate solo rate.
  • A group exhibition involves any exhibition with two or more artists, where royalties are divided according to the guidelines set under A.1.3 Group Exhibitions.
  • A touring (travelling) exhibition or screening, is a type of exhibition or screening that is presented at more than one venue. Details are found under A.1.2 and A.1.9.

A.1.0.5 Duration of coverage

All Exhibition Royalties generally apply to exhibitions of up to three months duration. For longer exhibitions, the royalties are pro-rated on a monthly basis: the royalty for each month an exhibition is extended is therefore 1/3 of the base rate.

A.1.1 • Solo Exhibition Royalties

A.1.1.1 Royalties for exhibitions up to 3 months duration

Institutional Categories Solo Retrospective
+15% of solo
Project
-15% of solo
Single work/
Small sites
20% of solo
International II $15,572 $17,908 $13,237 $3,115
International I $10,390 $11,948 $8,831 $2,078
Category III $3,462 $3,981 $2,943 $693
Category II $2,824 $3,249 $2,401 $565
Category I $2,119 $2,436 $1,801 $423

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.1.2 Royalty per extra month of display for exhibitions over 3 months

Institutional Categories Solo Retrospective
+15% of solo
Project
-15%of solo
Single work/
Small Sites
20% of solo
International II $5,191 $5,970 $4,413 $1,038
International I $3,464 $3,983 $2,944 $693
Category III $1,154 $1,327 $981 $231
Category II $941 $1,083 $800 $189
Category I $707 $812 $601 $142

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.2 • Touring Exhibitions

For touring exhibitions, each participating venue will pay the full appropriate exhibition rate, determined by each relevant Institutional Category and the scope of the exhibition (solo, retrospective, group, etc). The artist is thus paid each time the exhibition is shown.

A.1.3 • Group Exhibitions

For group exhibitions, the total rate for an exhibition including 2 to 5 artists must not be less than the solo exhibition rate. The solo exhibition rate is divided by the number of artists in order to determine the amount each artist is to receive. For group exhibitions with 6 to 10 artists, the royalty is 19% of the solo rate for each artist. For group exhibitions with 11 or more artists, the royalty for each artist is 17% of the solo rate.

For Group Exhibitions, the royalties are paid per artist for exhibitions up to 3 months duration.

Institutional Categories Solo 2 artists 3 artists 4 artists 5 artists 6-10 artists 11 + artists
International II $15,572 $7,787 $5,191 $3,893 $3,115 $2,959 $2,648
International I $10,390 $5,195 $3,464 $2,597 $2,078 $1,974 $1,767
Category III $3,462 $1,731 $1,154 $866 $693 $658 $589
Category II $2,824 $1,413 $941 $707 $565 $537 $480
Category I $2,119 $1,059 $707 $529 $423 $403 $360

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.4 • Permanent Collection Exhibitions

Permanent Collection Exhibition Royalties are one-time royalties for long-term installations of works on the owner’s premises only. Regular exhibition royalties apply to temporary exhibitions and any off-site exhibition.

Rates apply to both purchased and donated works created after June 7, 1988, and the royalties cover a maximum duration of ten-years. Alternatively, temporary exhibition royalties may be negotiated, if preferred.

When many works are purchased at one time from the same artist, a percentage reduction of the total royalties may be considered.

Where a portfolio or series of prints is purchased, one print can be licensed provided that only one print is exhibited at any one time at the owner’s location. When more than one is exhibited, Temporary Exhibition Royalties at the appropriate rate applies to each extra print exhibited.

Institutional Categories Royalty per installation
International II Not applicable
International I $510
Category III $306
Category II $281
Category I $204

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.5 • Performance Presentation Royalties

Exhibition Royalties apply to performance work, and rates vary depending on whether they are part of an exhibition or a festival. Royalties for a performance that tours to several venues are calculated according to the operational budget of each venue on the tour.

If the performance leads to the creation of a new work in a public place which remains after the performance, the relevant exhibition or festival royalty would apply in addition to the relevant royalty under A.1.6 Exhibitions in Other Public Places.

A.1.5.1 Performance in a Solo Exhibition

Major stand-alone solo performance: For major stand-alone solo performances, the solo exhibition royalty applies when the work meets any three of the following six criteria:

  1. the artist is a well-established performance artist recognized by peers;
  2. the programming is described as featuring a stand-alone artist;
  3. the artist(s) have exclusive, as opposed to shared, access to the presenter’s dissemination resources (exhibition space, technicians, communications, etc.);
  4. the performance includes work that is larger in scale than the artist’s usual signature performance works;
  5. the work is presented by a major, established art presenter;
  6. a higher royalty amount is requested by the artist(s).

Performance in addition to solo exhibition: When a single performance is presented as part of a solo exhibition, the solo Exhibition Royalty applies, in addition to the Single Work Rate (20% of solo royalty).

Institutional Categories Major stand-alone performance Single performance + solo exhibition (Solo + 20%)
International II $15,572 $18,686
International I $10,390 $12,467
Category III $3,462 $4,154
Category II $2,824 $3,389
Category I $2,119 $2,542

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.5.2 Performance in a Group Exhibition

Performance in a group exhibition: When an artist’s contribution to a group exhibition is a single performance work, the relevant group Exhibition Royalty applies, based on the number of artists in the exhibition.

Performance in addition to group exhibition: When a single performance is presented in a group exhibition in addition to other work(s) by the same artist, the relevant group royalty plus Single Work Rate (20% of solo royalty) applies.

Institutional
Categories
Group show with
2 artists
Group show with
3 artists
Group show with
4 artists
Group show with
5 artists
Group show with
6-10 artists
Group show with 11+ artists Performance
+ additional work(s)
by same artist
International II $7,787 $5,191 $3,893 $3,114 $2,959 $2,647 Group rate + $3,114
International I $5,195 $3,463 $2,598 $2,078 $1,974 $1,767 Group rate + $2,078
Category III $1,732 $1,155 $866 $693 $658 $589 Group rate + $693
Category II $1,413 $941 $707 $565 $537 $480 Group rate + $565
Category I $1,060 $706 $529 $423 $403 $360 Group rate + $423

 

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.5.3 Performance in a festival, conference, or event not part of an exhibition

Single Performance: This may be a single performance within an ongoing showcase or event, or a performance work in a setting of multiple performances by different artists in a single evening. This may also include performance presented in the context of a conference, symposium, or art fair. The royalty is equivalent to the Single Work Rate appropriate to the presenting organization.

For additional performances of the same work at the same venue or project, each additional performance is 50% of the Single Work Rate.

Artist collective performances: involve a group of two or more professional artists and/or other collaborators working together who have shared creative input into the development of a singular performance work. The royalty for artist collectives with two or three members shall be the Single Work Rate for each collaborator. Royalties for larger artist collectives may be established in consultation with the collective members.

For durational performances, which involve the passage of extended periods of time (one performance occurring over multiple days or event programming slots), the royalty is the equivalent of the Single Work Rate plus 30% of the Single Work Rate for each additional programming slot or day, up to the applicable Solo Royalty rate. Alternatively, for more long-term ongoing performances, the rates may be negotiable, and may warrant the Solo Exhibition Royalty or Major Stand-alone rate, depending on the circumstances.

Institutional Categories Single performance (Single Work Rate) Each additional performance
(50% of SWR)
Single performance, collectives with 2 or 3 members Festival durational performance (SWR + 30%/day or slot
International II $3,113 $1,557 $3,113/person $4,047 / day
International I $2,077 $1,038 $2,077/person $2,700 / day
Category III $693 $347 $693/person $901 / day
Category II $565 $283 $565/person $734 / day
Category I $423 $212 $423/person $551 / day

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.6 • Exhibitions in Other Public Places

Rates are applicable only to exhibitions in a location (i.e. public business or institution, hotel, restaurant, etc.) where the mandate or activity of the business or organization does not include the exhibition of visual or media art, and where the work is not available for sale.

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule and Artist Professional Services Fees schedule.

Each exhibition may be up to three months in duration. For each additional month or portion thereof, add 10%.

Per artist, per exhibition
Solo $489
2 artists $245
3 artists $161
4 artists or more $155

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.7 • Exhibition of a Reproduction

Use this category when a reproduction of an original work, and not the original work, is exhibited. This excludes digital visual or media artworks presented in their original production format or an equivalent format.

Per work
Temporary exhibition, up to three months $185
Permanent exhibition, up to five years $347

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.8 • Creation of a Work in Public

We do not provide guidelines for producing commissioned works, which should remain negotiable between the artist and presenter. When a work is created in public, the organizer of the event must include in the amount of compensation to the artist:

  • Relevant Exhibition Royalties.
  • An appropriate professional fee that considers time and other requirements such as materials, travel, and installation. See also Section 4.

A.1.9 • Media Arts screenings and presentations

This section applies to screenings of single channel film or video, or presentations of audio works. Screenings are typically held over one or two evenings. These royalties are based on two criteria: duration of the work screened/presented and whether the presenting organization’s annual operating budget is under or over $100K (see A.1.0.3 for criteria on determining operating budget).

Screening royalties apply to non-exhibition contexts. For exhibition contexts, refer to A.1.1 – A.1.5. These royalties apply to non-live presentations of audio works, as we do not currently have recommendations for live presentations of media artworks.

For touring screenings, the originating presenting organization and each venue pay 100% of the appropriate screening fee, determined by the operating budget of each venue and the scope of the particular screening (length of work, single or multiple screening, etc). The artist is thus paid each time the work is presented.

For educational use of media artworks, where an educational institution purchases physical copies and a long-term license of media art for use in a specific institution’s context, or where they purchase a streaming license of a digital file for online learning platforms, refer to Section 2 of the Independent Media Arts Alliance (IMAA) fee schedule.

A.1.9.1 Single screenings and audio presentations

Single screening/presentation royalties apply to one-time screenings of a single work.

Length of work Operating Budget <$100K Operating Budget >$100K
< 5 minutes $82 $102
5-15 minutes $112 $138
15-30 minutes $148 $184
30-60 minutes $184 $230
60 + minutes $219 $275

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.9.2 Multiple screening/presentation royalties

Multiple screening/presentation royalties apply to multiple screenings or presentations of the same work and is paid each time it is presented by an organization in the same presentation space. The royalty is 50% of the Single screening royalty.

Multiple screening/presentation flat rate royalties apply to a large volume of screenings of the same work by an organization in the same presentation space, over a period of three months. In this case, a flat rate covers all screenings for a period of up to three months. For screenings that extend past three months, add 5% of the base royalty for each additional month or part of a month. This royalty is not determined by organizational budget; only duration of the work applies.

Length of work Operating Budget <$100K Operating Budget >$100K Flat rate
< 5 minutes $41/screening $51/screening $408
5-15 minutes $56/screening $69/screening $510
15-30 minutes $74/screening $92/screening $663
30-60 minutes $92/screening $115/screening $714
60 + minutes $110/screening $138/screening $765

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.

A.1.9.3 Package screening/presentation royalties for shorts

Discounted royalties for short film packages are designed to encourage the programming of short film, video, and audio works. The rates below apply to programs of six or more works (each under 30 minutes) by different artists at a single screening/presentation.

Packages of works by the same artist are considered retrospective programs. For retrospective programs, rates under A.1.9.1 apply for each work.

Operating Budget <$100K Operating Budget >$100K
Any duration < 30 min $82 $102

See A.1.0.1: What the Royalty covers

For other related royalties and fees payable to visual and media artists, see the relevant category of the Reproduction Royalty schedule, Exhibition and Screenings Royalty schedule and/or Professional Services Fees schedule.

*Specific agreements negotiated under the Status of the Artist Act

Mandatory minimum royalties have been negotiated separately with the NGC and the Quebec national museums, under Status of the Artist legislation.

Note: Copyright collectives, such as Copyright Visual Arts (CARCC) may request higher royalties for their affiliated artists.